Privacy Policy
Association of African American Financial Advisors (Quad-A) – Events Privacy Policy
Effective Date: [Insert Date]
By registering for and attending any event hosted or organized by the Association of African American Financial Advisors (Quad-A), including but not limited to the V.I.S.I.O.N. Conference, WIIN Conference, Quad-A Advisor Connects, and all other official Quad-A events (collectively referred to as “Quad-A Events”), you consent to the terms outlined in this Privacy Policy.
1. Non-Refundable, Non-Transferrable Payments – Disclaimer
All membership fees with Quad-A are non-refundable. Once payment is processed, membership cannot be canceled or refunded, regardless of the reason for termination.
All event registration fees for Quad-A Events are strictly non-refundable and non-transferrable. This applies in all circumstances, including but not limited to:
- Scheduling conflicts
- Illness or medical emergencies
- Travel issues or weather-related disruptions
- Changes in personal or professional obligations
- Once registration is completed and payment is made, it cannot be transferred to another individual, event, or future occurrence.
- If you have any questions regarding these policies, please contact admin@aaafainc.org.
2. Collection and Use of Personal Information
When you register for and participate in a Quad-A Event, we may collect personal information including, but not limited to:
- Name
- Contact information (email address, phone number, mailing address)
- Professional affiliation and organizational information
- Payment details (processed securely through third-party platforms)
- Event preferences or demographic information (if voluntarily provided)
This information is used solely for:
- Event registration and logistics
- Communication before, during, and after the event
- Distribution of event-related materials
- Administration of surveys or feedback forms
- Promotion of future Quad-A programming and events
- Compliance with applicable laws and regulations
Your data will be stored securely and will not be sold or shared with third parties outside of Quad-A’s event partners or service providers.
3. Photography, Video, and Audio Recording
By participating in any Quad-A Event, you grant Quad-A the irrevocable right to record, photograph, film, live stream, or otherwise capture your likeness, voice, and image in any medium, including but not limited to:
- Photography
- Videography
- Audio recordings
- Live streams
These materials may be used in promotional, educational, or informational content produced by or for Quad-A, including but not limited to websites, newsletters, brochures, social media, reports, press releases, and third-party media.
You waive any right to inspect or approve the final materials or their usage, and no compensation will be provided for such use.
If you do not wish to be recorded or photographed, please notify a Quad-A event organizer in writing prior to the event.
4. Release of Liability
By attending or participating in a Quad-A Event, you acknowledge and agree that:
Quad-A, its officers, employees, volunteers, agents, and representatives are not liable for any personal injury, loss, property damage, or other harm that may occur during or in connection with the event, including but not limited to incidents caused by negligence.
You hereby release and discharge Quad-A and its affiliates from any and all claims, liabilities, damages, or causes of action (including legal fees) arising from your participation, attendance, or involvement in any Quad-A Event.
5. Changes to This Privacy Policy
Quad-A reserves the right to amend or update this Privacy Policy at any time. Changes will be effective upon posting to our official website or event platforms.
We encourage attendees to review this Privacy Policy periodically to stay informed about how we protect your personal information.
Your continued registration or attendance at any Quad-A Event constitutes your acknowledgment and acceptance of any such updates.
6. Contact Information
If you have any questions or concerns regarding this Privacy Policy or the handling of your personal information, please contact:
Thank you for your cooperation and support of Quad-A and its mission.
© [2026] Association of African American Financial Advisors (Quad-A). All rights reserved.
Association of African American Financial Advisors (Quad-A) – Events Privacy Policy
By registering for and attending any event hosted or organized by the Association of African American Financial Advisors (Quad-A), including but not limited to the V.I.S.I.O.N. Conference, WIIN Conference, Quad-A Advisor Connects, and all other official Quad-A events (collectively referred to as “Quad-A Events”), you consent to the terms outlined in this Privacy Policy.
1. Non-Refundable, Non-Transferrable Payments – Disclaimer
All membership fees with Quad-A are non-refundable. Once payment is processed, membership cannot be canceled or refunded, regardless of the reason for termination.
All event registration fees for Quad-A Events are strictly non-refundable and non-transferrable. This applies in all circumstances, including but not limited to:
- Scheduling conflicts
- Illness or medical emergencies
- Travel issues or weather-related disruptions
- Changes in personal or professional obligations
Once registration is completed and payment is made, it cannot be transferred to another individual, event, or future occurrence.
If you have any questions regarding these policies, please contact admin@aaafainc.org
2. Collection and Use of Personal Information
When you register for and participate in a Quad-A Event, we may collect personal information including, but not limited to:
- Name
- Contact information (email address, phone number, mailing address)
- Professional affiliation and organizational information
- Payment details (processed securely through third-party platforms)
- Event preferences or demographic information (if voluntarily provided)
This information is used solely for:
- Event registration and logistics
- Communication before, during, and after the event
- Distribution of event-related materials
- Administration of surveys or feedback forms
- Promotion of future Quad-A programming and events
- Compliance with applicable laws and regulations
Your data will be stored securely and will not be sold or shared with third parties outside of Quad-A’s event partners or service providers.
3. Photography, Video and Audio Recording
By participating in any Quad-A Event, you grant Quad-A the irrevocable right to record, photograph, film, live stream, or otherwise capture your likeness, voice, and image in any medium, including but not limited to:
- Photography
- Videography
- Audio recordings
- Live streams
These materials may be used in promotional, educational, or informational content produced by or for Quad-A, including but not limited to websites, newsletters, brochures, social media, reports, press releases, and third-party media.
You waive any right to inspect or approve the final materials or their usage, and no compensation will be provided for such use.
4. Release of Liability
By attending or participating in a Quad-A Event, you acknowledge and agree that:
Quad-A, its officers, employees, volunteers, agents, and representatives are not liable for any personal injury, loss, property damage, or other harm that may occur during or in connection with the event, including but not limited to incidents caused by negligence.
You hereby release and discharge Quad-A and its affiliates from any and all claims, liabilities, damages, or causes of action (including legal fees) arising from your participation, attendance, or involvement in any Quad-A Event.
5. Changes to the Privacy Policy
Quad-A reserves the right to amend or update this Privacy Policy at any time. Changes will be effective upon posting to our official website or event platforms.
We encourage attendees to review this Privacy Policy periodically to stay informed about how we protect your personal information.
Your continued registration or attendance at any Quad-A Event constitutes your acknowledgment and acceptance of any such updates.
6. Contact Information
If you have any questions or concerns regarding this Privacy Policy or the handling of your personal information, please contact:
admin@aaafainc.org
Thank you for your cooperation and support of Quad-A and its mission.
© [2026] Association of African American Financial Advisors (Quad-A). All rights reserved.